Account Executive Full Time NEW

Job Summary
We are looking for an experienced and detail-oriented Accounts Executive to manage day-to-day accounting activities, billing, receivables, payables, reconciliations, and financial documentation for our logistics and freight forwarding operations.
The candidate should have good knowledge of accounting principles and experience in handling accounts for logistics, freight forwarding, shipping, CHA, or transportation companies.
Key Responsibilities
1. Accounts Payable
• Verify and process vendor invoices and supporting documents.
• Check freight, transport, CHA, shipping line, CFS, port, and other operational bills.
• Ensure proper approval and accounting of vendor invoices.
• Prepare payment requests and payment schedules.
• Maintain vendor ledgers and resolve discrepancies.
• Follow up with internal departments for pending approvals.
2. Customer Billing
• Prepare and issue customer invoices as per agreed commercial terms.
• Ensure timely billing for freight, transportation, documentation, handling, clearance, and other services.
• Coordinate with the operations and sales teams regarding billing discrepancies.
3. Bank & Ledger Reconciliation
• Perform regular bank reconciliations.
• Reconcile customer and vendor ledgers.
• Identify and resolve outstanding and unmatched entries.
• Maintain accurate accounting records and supporting documents.
4. Logistics & Freight Accounting
• Verify freight and logistics-related invoices against quotations, bookings, shipment documents, and agreed rates.
• Check vendor bills for transportation, CFS, port, shipping line, customs clearance, and other operational expenses.
• Ensure correct allocation of expenses to the relevant customer/job/shipment.
• Monitor shipment-wise profitability and identify billing or cost discrepancies.
• Coordinate with operations for job costing and closure.
5. Documentation & Compliance
• Maintain proper records of invoices, receipts, payment vouchers, debit/credit notes, and other accounting documents.
• Ensure GST-related invoices and accounting entries are properly maintained.
• Assist in GST, TDS, audit, and other statutory requirements.
• Coordinate with auditors and consultants whenever required.
6. MIS & Reporting
• Prepare daily/weekly/monthly outstanding reports.
• Prepare accounts receivable and accounts payable ageing reports.
• Prepare bank and cash reports.
• Assist in monthly closing activities.
• Prepare branch/customer/vendor-wise accounting reports as required by management.
7. Payment & Expense Management
• Process employee and operational expense claims.
• Verify supporting documents before processing payments.
• Maintain records of petty cash and other approved expenses.
• Ensure payments are made within approved credit terms and company procedures.
8. Coordination
• Coordinate with Sales, Operations, Transport, Documentation, Pricing, and Management teams for accounting-related matters.
• Communicate with customers and vendors regarding invoices, payments, outstanding balances, and discrepancies.
• Ensure timely resolution of accounting queries.
Required Skills
• Strong knowledge of accounting principles.
• Good knowledge of Tally / ERP / accounting software.
• Working knowledge of MS Excel.
• Knowledge of GST and TDS.
• Good understanding of Accounts Payable and Accounts Receivable.
• Good reconciliation and analytical skills.
• Strong attention to detail.
• Good communication and coordination skills.
• Ability to manage multiple tasks and meet deadlines.
• Experience in logistics/freight forwarding/shipping accounts will be preferred.
Educational Qualification
• B.Com
• Candidates with relevant logistics accounting experience will be preferred.
• Timely closure of monthly accounts.
Preferred Experience
2–5 years of experience